A practical guide that starts with the outcome

Start with one task, then organize your day your way

Write what you need to do now and add a date if it has a real deadline. You can see the task in Today, then view it in Calendar, move it into a project, or save repeated work as a template. Start simply; other options are there when needed.Complete your first task

What would you like to organize first?

If you are asking how to use your time, begin with time management. For an adaptable plan, try the daily schedule or weekly schedule. There is a personal study schedule and a project-management guide too. You can read these without an account, then turn relevant steps into your own tasks when you are ready.

Complete your first task in 2 minutes

Start with the smallest clear action. You do not need to set up a project or choose a permanent view.

Open “My dashboard” and write a clear action, or use the microphone to dictate in Arabic or English until you stop it.
Add the time in your own words or choose it manually, then confirm the date shown.
Select “Add.” The task appears in Inbox or the matching time view.
Start it, then mark it complete. You can undo an accidental completion.
Get an idea while somewhere else in the app? Open "Quick Capture" (the /capture link) — one text box that turns what you type into an organized task on your board instantly, no full task form needed.

Turn a task into a clear plan

Open any task and add only what you need; advanced fields do not slow quick capture.

Edit the title, notes, task type, and effort, then classify importance and urgency separately.
Distinguish availability, planned time, and deadline; each has a separate meaning.
Split the work into subtasks and choose calendar recurrence or recurrence after completion.
Add a reminder, then save. The app protects changes from overwriting a newer version on another device.

Find every task in the right view

Views describe the state of work and do not hide tasks that are in progress or overdue.

Use “Today” for work due or overdue and “In progress” for everything you started.
Use “All,” search, and filters when you need the full picture or an older task.
Keep waiting and routine work in their own views so they do not crowd the next action.
Start from the “Top 3 today” card at the top of your dashboard — it gathers your important-and-urgent tasks without opening the full matrix.
Archive preserves history; delete asks for confirmation and then removes the task from app data.
Press Ctrl+K (or the search icon at the top) from any page in the app to open quick search — it searches your tasks and projects together and jumps you to any page, no need to return to your dashboard first.
Press ? from any workspace page to see every keyboard shortcut — including n to focus the new-task field, and g then a letter to jump between Tasks, the planner, Adventure, Family, and your account.
Open “Calendar” (from the link at the top of your dashboard, or Ctrl+K) to see a whole month at once — every task appears on its day, colored by its project; select a day for its task list (even an empty day opens and says so plainly), or select a task to open its details right in your dashboard. On a phone the calendar automatically switches to a day-by-day list instead of a cramped grid.
Select "Share or download this list" next to search to share every task in the view you currently have open (Today, In progress, or any other view) as text, or download it as a .txt or Markdown file.

Track your completion streaks

The “Streaks” page automatically counts every recurring habit or task you have completed day after day without a break.

Open “Streaks” (the /streaks link) to see a card for every active recurring task.
Each card shows your current streak in days, your longest streak, and total completions.
A broken streak is not shown as a warning — complete the task on its next occurrence to start a new streak.
A "Streaks" card also appears near the top of your main dashboard (/dashboard) under "Featured tools" for quick access without opening the side link list.
Select "Share or download the list" at the top of the page to share all your streaks at once, or download them as a .txt or Markdown file.

Save your recurring work as a template

The “Templates” page saves any task or project you repeat often, so you can create it again in one click instead of typing it out every time.

Open “Templates” (the /templates link) and select “Create a new template” to save a task or project as a template.
Select “Apply” on any saved template to instantly create a new task or project with the same details.
Deleting a template never affects any task or project already created from it — a template is just a reusable master copy.
Applying a template creates a real task or project subject to your plan limit (one active project on the free plan) — if you have reached it, you will see an upgrade message instead.
A "Templates" card also appears near the top of your main dashboard (/dashboard) under "Featured tools" for quick access without opening the side link list.
Select "Share or download" on any template to share its details as text, or download it as a .txt or Markdown file — without applying it or changing any task or project.

Create permanent lists that never end

The "Permanent Lists" page (Pro plan) keeps lists you reuse as-is — groceries, travel, chores — not measured by a task done and gone.

Your first visit to the page includes a ready-made "Brain Dump List" — empty any idea on your mind into it with no order, then calmly reorganize it later into clearer sections or lists.
Open "Permanent Lists" (the /lists link) and create a quick list by name only, or dictate its items all at once.
Turn on "Distribute items into sections" to have the AI assistant sort items into suitable sections automatically — or name the sections yourself so it sticks only to those.
Organize each list with general categories shared with your projects and tasks (the same tag system).
Check off a completed item with a tap, or select "Uncheck all" to reset the list for next time instead of deleting and rewriting it.
Open any list to manage it in detail: add more items or sections, move an item between sections from the dropdown beside it, or delete an item, a section, or the whole list once you no longer need it.
Select "Share" inside any list's details to share its content as organized text (checked and unchecked items, grouped by section if you have sections) through your device's share apps or copy it — or download it directly as a text file (.txt) or Markdown (.md) from the same window.

Organize a project with stages & subtasks

Use a project when the outcome is larger than one action, and keep simple errands as regular tasks.

Name the project after the outcome, such as “Launch the store,” rather than a generic label like “Work.”
Add sections for stages: preparation, execution, review, and delivery — or dictate several at once by saying "section" before each name.
Starting several projects at once? Dictate them into one field by saying "project" before each name, then add the whole batch in one press.
Add tags shared between projects and tasks to track context wider than a single project, from the “Manage projects and sections” dialog — that same dialog is now for creating a new project and reaching your project list, not for editing each one.
Place each action in its stage and add subtasks, dates, and effort.
Open the Professional lens to see the project portfolio with its colors, icons, and each project’s progress, then press “Open this project” to go to its own dedicated page — its own private link, which you can bookmark, share, or open in a new tab.
On the project page itself you edit the name, color, icon, and status, and manage its sections, board, and tags — all in one place, not a window listing every project together.
Select "Share or download" at the top of the project page to share its full content (progress and tasks grouped by section) as text, or download it as a .txt or Markdown file — this is entirely separate from sharing the project as a category someone else sees in their own account (the next step).
To export just one section instead of the whole project, select the small share icon at the top of that column on the board.
Share a project (a whole task category) with someone else — their email or account ID — from the “Sharing” section on the project page; they see it instantly on their board on any plan, can edit it if they have Pro, and its tasks always stay in your own workspace. Received a category you no longer want? Use “Leave this share.”
As the owner, that same sharing section shows who you’ve shared it with — remove anyone at any time with the “Remove” button next to their name; the project disappears from their dashboard instantly, with no effect on your project or its tasks.

Organize a large brain dump with the smart planner

The planner preserves the original text, separates actions, and verifies coverage before import.

Set the decision compass: choose up to three values, your current context, planning horizon, and usual focus window.
Write freely. The planner shows what it understood and what still needs clarification before import.
Review each action, its details, type, effort, and group, and edit anything needing clarification — the importance/urgency classification also shows a short reason for that placement.
Choose which groups deserve projects; other groups do not become random projects.
Import the selection. A failed item stays saved for retry and the failure is shown clearly.

Make progress an optional adventure

Adventure reads the same tasks. It creates no parallel workload and keeps XP separate from Zayenha Hub points.

Choose your character shape and palette, then unlock new worlds as real XP grows.
Every completed personal task earns experience that matches its real size — 5 XP for light tasks, 10 for regular ones, and 20 for deep-focus tasks (set from the same “effort” field you use when creating the task). The tier is locked in at the first completion and never changes afterward, even if you edit the task’s effort later.
Move your character freely inside any world with arrow keys or touch, and watch it actually walk the path with each completion instead of jumping there instantly — all five worlds (Garden, Coast, Summit, Market, and Observatory) share this live view, each with its own ambient particles (rising lanterns, sea spray, mountain mist, market lanterns, twinkling observatory stars). The “Static view” button above the world switches back to the still image anytime.
After Coast and Summit, “The Old Quarter Market” unlocks at 25 XP and “The Night Observatory” at 400 — two worlds with a genuinely different concept from the first three (a lively community, and a nocturnal, reflective one), not another landscape in different colors.
Some of your tasks pick up a small story wrapper shown above their real title (for example, a task with “meeting” in its title might appear as “Circle of Voices”). This is purely an added description — your task’s real title and content never change or get replaced.
Choose a task and 1–180 minutes, then start Shadow Chase, Lantern Trail, or Gate Breaker.
Complete the task from any view. Your progress appears once even after a weak connection or retry.
Undoing completion reverses the reward, and completing again does not inflate the balance.
Share an achievement card or short progress summary through an expiring link and revoke it whenever you wish. Progress links do not reveal task titles.

Follow family tasks safely

Family profiles stay separate from friends and public sharing. Each member has an expiring invite and a separate browser session.

Add the member, choose the appropriate role, then create a temporary invite.
After the invite is consumed, the app issues a separate session; reissuing the invite revokes older sessions.
Assign a task and follow its status and the member’s reaction. Removing a reaction is persisted.
When assigning, set the type (routine/independent), priority, and project — the member and team see them automatically with no verbal explanation needed. Only the child’s own view stays simplified without these badges.
Family tasks use the same plan limit so the counter stays accurate across every creation path.

Keep going through a weak connection without mixing accounts

The app caches public assets and pending operations locally and isolates every queue by account and workspace.

If the connection drops during creation, the operation remains on your device with a stable ID.
When connection returns, operations are sent in order and in batches without duplicating a task that already saved.
Conflicting or failed operations remain available for review and retry; they are never silently deleted.
Switching accounts suspends the previous account’s queue instead of sending it under another account.

Track your loyalty tier and invite friends

Your account is unified with Zayenha Hub; the Account page shows your balance, loyalty tier, and invite link directly, without leaving the app.

Open “Account” to see your points balance, a clearly legible loyalty-tier badge, and points remaining to the next tier — the page works with no horizontal overflow on any phone.
Copy your invite link from the “Invite friends” card and share it; you earn points when each friend joins.
Referral stats (successful referrals and points earned) update automatically in the same card.
To manage your subscription, wallet, or support tickets, use the Zayenha Hub links at the bottom of the page — they open in a new tab and return you here.
If your subscription is cancelled and close to ending, the plan card shows an explicit days-remaining warning instead of just the neutral date — so dropping back to the free plan never catches you off guard.
Copy your account ID from the top of the page and share it with someone who wants to share a task category with you by ID instead of email.
From the “Notifications” section on the same page, turn on browser notifications to get task reminders even when the app is not open — turn them off from the same section anytime.
After you sign in, you return to the page you were on inside Zayenha Task. A link that tries to send you to another site after sign-in opens your dashboard instead, to protect you from phishing links.

Install the app on your device

The "Install" page (the /install link) is entirely optional — the app works fully without installing, but installing gives you a home-screen icon and a faster launch.

On Android or desktop: open "Install" and select "Install now" — your browser shows a confirmation automatically.
On iPhone (from Safari specifically — installing does not work from another browser there): tap the Share icon, scroll down and choose "Add to Home Screen," then tap "Add."
In any other browser without direct install support: copy the link from the "Install" page and open it in Chrome, Edge, or Safari.
After installing, the app icon opens directly into your same account with no extra sign-in, and your task drafts are saved locally and synced automatically once the connection returns.

Getting started questions

Can I try it before creating an account?

Yes. Open "To-do list, no sign-up" at the bottom of the page and type your tasks and times; they stay in your browser. When you press "Save your tasks to your free account" and sign in, they move to your task board with their titles and times, up to the free plan limit.

Do I have to start with a project?

No. Start with one task and turn it into a project only when the outcome becomes larger than one action.

Is the game required?

No. Adventure is optional; you can use lists and projects without it, and the task data stays the same.

Where does my pinned phrase appear?

It is a general setting shown on your daily dashboard and can be customized from the dashboard or Adventure. You do not have to use Adventure. You also have "My phrases library": add several of your own phrases, then pin one or select several to rotate instead of the built-in categories — editing from either surface shows up in the other instantly since it is the same setting.

Is my data used to train AI?

No. What you write is used only to deliver your service and is never used to train any public model. We don't sell or share your data, and you can delete it whenever you choose.

What happens if I edit from two devices?

The app compares the task version before saving. If a newer version exists, it asks you to resolve the conflict instead of overwriting it.